About | Contact | Support | Blogs | Privacy Statement
I was at a seminar the other day where we were talking about the SCRUM [2] method, not the rugby term, but the method of software development. It struck me, for that method to work, you need to have highly motivated, self managing people on the team. This is true for many quality methods that professionals have been espousing for decades. For example, take a Kaizen [3] event (a Lean continuous improvement method). A key component to a successful Kaizen is that people make the time for, and actively contribute to the event. This is especially true if the Kaizen leader has been asked to perform the event on a strict timeline. If the event team doesn't have people capable of proactively identifying and executing the work without constant follow up from the event leader, the process goes slowly and often fails.
What does it mean to be highly motivated and self managing?
I think most folks would agree that when you're on a team with people that can help define the work as well as do the work, things just go better. But how many people operate that way? In my experience, many companies fall into the '2-3 people out of ten you work with' category. Twenty to thirty percent of the folks are highly motivated and self managing. How in the world do things get done? The answer is usually, very slowly. High performing team, probably not!
How do you find or develop people that are highly motivated and self managing?
I call 'highly motivated and self managing' people, personally excellent people. And I believe there are three main ingredients to personal excellence:
1) Foundation - An inside out approach that helps an individual form the most effective relationship with themselves and others.
For this area, my favorite way of thinking about this is embodied in the Seven Habits of Highly Effective People [4] by Stephen Covey. The book describes the journey from dependence to independence to interdependence, i.e. how to understand and manage ourselves and find the most effective ways of interacting with the people around us.
2) Structure - a mapping of how work is organized (work = "doing stuff").
At any given moment there are expectations that people have for us. They come from one's profession, relationships, community, and ourselves. We must consider that all things we do require our attention and energy, and that we must organize ourselves so that we can most effectively meet the important expectations. I think of this in terms of an organizational pyramid containing these layers (tip to base), a) communities, b) roles, c) areas of focus, d) objectives, e) projects, f) tasks, and g) appointments.
The number of layers necessary are dependent on the complexity of what needs to be organized. Some work will need all layers, e.g. company work may need every level, and some work may only require a limited number of layers to help understand what needs to be accomplished, e.g. husband work may be in the form of a honey-do list.
3) Execution - A method of processing the day to day work.
Life happens, and all the planning and organizing in the world won't stop the world from spinning or stop people from expecting things. It's important to have a method for managing life as it comes at you. If you have a model, that's excellent, keep going. However, if you don't, here's one way to think about it: [8]
The POS Execution Model embodies the steps needed to capture incoming expectations (work), align it to our objectives and projects, execute and track action, and capture information. The model has seven steps, 1) collect, 2) process, 3) organize, 4) review, 5) act, 6) track, and 7) capture knowledge.
How can I learn more about this topic?
Throughout the article, there have been a number of books mentioned, I suggest reading one or more of the references. There is an available workshop [10] that goes through the material in this article in more depth, and includes a number of exercises that help people better understand the way they think about their work, and can lead them to become more effective.
[1] - PMI is responsible for publishing the PMBOK (Project Management Body of Knowledge) Guide and Project Management Standards, which have become the project management defacto best practice standards.
Links:
[1] http://ceptara.com/node/202
[2] http://en.wikipedia.org/wiki/SCRUM
[3] http://en.wikipedia.org/wiki/Kaizen
[4] http://www.franklincovey.com/fc/training_and_consulting/courses/corporations/7_habits_of_highly_effective_people_signature_program
[5] http://www.pmi.org/Pages/default.aspx
[6] http://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0142000280/ref=pd_bbs_sr_1?ie=UTF8&s=books&qid=1220133127&sr=8-1
[7] http://www.amazon.com/Take-Back-Your-Life-Microsoft/dp/0735623430/ref=sr_1_1?ie=UTF8&s=books&qid=1220133937&sr=1-1
[8] http://ceptara.com/sites/default/files/images/POSExecutionModel.jpg
[9] http://chris.ceptara.com/wp-content/uploads/2008/08/pos_executionmodel.png
[10] http://ceptara.com/training/catalog/pew
[11] http://ceptara.com/taxonomy/term/3