Ceptara

FocusMe Pro Features

• Create projects including name, code, color, image, charter, priority, status, billing rate, assigned workspace and default role.
• Outlook items can be assigned to and organized by project.
• Project window for managing all project items.
• Projects can be linked to an Outlook folder, Windows folder, Outlook calendar and OneNote notebook or section.
• Organize projects by Workspace.

• Email messages can be assigned to a project.
• File emails by project.
• 5D Processing (GTD and Zero Inbox). 5Ds - Do, Defer, Delegate, Delete, Drawer.
• Conversation tracking.
• Unsubscribe from a conversation.
• Automatic email filing.

• Tasks can be assigned to a project.
• Tasks can have an unlimited hierarchy of sub-tasks.
• Each task can be assigned a Focus {GTD Context}
• Task Execution can be tracked using an up or down timer.
• A task can be delegated via e-mail, a unique reference ID is used to track subsequent conversations regarding the task.
• Tasks in a project can be edited and managed using a Gantt chart.
• Quickly schedule tasks to take advantage of your free time.

• Appointments can be assigned to a project.
• A role (e.g. Father, Manager, SME, Mentor, etc.) can be assigned to each appointment.
• Each appointment can track travel distances, calculated and recorded given a starting and ending address.
• Driving directions can be automatically embedded in the appointment using Google Maps.
• Keep track of how much time is spent for each project, date, role or calendar.  Time data can exported for MS Excel pivot analysis.

• Contacts can be assigned to one or more projects.
• Review tasks assigned or being tracked for a contact.
• Review all conversations with a contact.
• See which projects the contact is linked to.

• Each project can be linked to a OneNote notebook or section.
• OneNote To Do tags can be automatically converted to Outlook tasks for streamlining meeting note taking.