Show Focus Separate from project in outlook

Mon, 10/17/2011 - 09:30 — jbromley

Is there any way to map an outlook user defined field so that it would show the Focus in a separate field from the Project?

Is there a way to assign the Focus without having to open every item? I have a bunch of tasks I am trying to migrate into this system and it takes a long time to open each one to assing the focus.

I am using Outlook 2010 (which I know has some functionality issues) with Windows 7 professional.

Thanks,
John

Organizer Forum

Wed, 10/19/2011 - 11:10 — Chris

Use Outlook Categories

John -

Thanks for the note.

The Focus is stored as an Outlook category. So you could go to your task folder, click and control or shift click the tasks that are interesting, right click on a task in the highlighted list, select Categorize and assign a category from the Master Category List (MCL).

The add-in doesn't assign focuses to the MCL automatically, but you can add them manually and then they will have an assigned color and show up in the MCL.

For example, let's assume you want to add a bunch of tasks to the @Phone focus. Go into the Master Category List in Outlook, add "@Phone" as a master category. Assign a color if you choose.

Then go into an Outlook task folder view, select the tasks as described above, right click on one of the highlighted tasks, select the Categorize menu item and select @Phone, either from the list on the menu or if it doesn't show, select All categories and pick @Phone from the dialog list.

Hope that helps.

Thx
Chris